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Alumni |
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| Rules
and Regulation of the Association |
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A.
NAME AND OBJECT: |
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- The
Association shall be named as “Alumni Association of Chandra Shekhar Azad University of Agriculture & Technology Kanpur”.
- The
head office of the Association shall
be at C.S.Azad, University of Agriculture & Technology, Kanpur-208 002.
- The
area jurisdiction of the Association
shall be throughout the nation.
- The
objectives of the Association shall
be the following:
(a) to
provide
a platform
for
the
interaction
amongst
the
Alumni,
(b) to
publish
news
letter
and
other
publications
as
may
be
considered
desirable,
(c) to
organize
meetings
and
discussions
for
the
improvement
of
education,
research & entrepreneurship in agriculture,
(d) to
secure
and
manage
funds
and
endowments
for
the
strengthening
of
the
Alumni Association & CSA University, and
(e) to
undertake
such
other
activities
as
may
assist
the
University
in
fulfilling
its
objectives.
B.
MEMBERS:
- The
Association shall consist of Honorary
Members, Ordinary Members, Life Members
and Founder Members.
- Honorary
Members shall be limited to five,
with not more than one selected each
year. They shall be selected from
among the Alumni of the University.
They shall be entitled to all rights
and privileges of Ordinary Members
but no voting rights
- Ordinary
Members shall be the persons who
obtained a degree from Govt. Agricultural
College/ UP Institute of Agril. Sciences/
CSA University, Kanpur.
- Life
Members shall be those members who
pay a sum equal to ten years subscription
of Ordinary Members.
- Founder
Members are those Ordinary Members
who attended the first meeting and
joined the Association.
C.
PRIVILEGES:
- Members
of the Association shall be entitled
to the following rights and privileges:
(a) to
attend
and
to
vote
at
all
the
Annual
Meetings,
(b) to
propose and second motions,
(c) to
receive,
gratis,
one copy of such publications of the Association as the council may determine,
(d) to
fill
any
office in the Association as being duly selected thereto subject to rules given later, and
(e) to
participate
in
the meetings of the Association and to take part in discussions on them.
D.
ELECTION
AND
ADMISSION
OF
MEMBERS:
- Candidate
for Ordinary Membership shall be
admitted on payment of annual membership
fee.
- Honorary
members shall be proposed by the
Council, which shall, at the same
time, state the grounds for the recommended
election is proper and/or desirable.
The election so proposed by and approved
by three-fourths of the Council will
be subject to ratification at the
next Annual General Meeting of the
Association.
E.
FEES:
- The
annual subscription of Ordinary Members
shall be Rs. 100/- (Rs. one hundred)
only, payable by the end of January
each year. Members from outside India
shall pay £ 5.00/ $ 10.00 per annum. The Life Membership will be Rs. 1,000/- only (£ 50/ $ 100 for overseas members). Ordinary Members who do not pay their subscription
for the current year before 31st
December shall cease to be Members
of the Association but can rejoin
the Association by paying arrears
before 30th June following. It the
arrears of subscription are not paid
by the 30th June of the following
year, the Member’s name will be removed from the rolls.
F.
CESSATION
OF
MEMBERSHIP:
- Any
member may withdraw from the Association
by a letter addressed to the General
Secretary. The Association, however,
shall not be liable to return any
fee that may have been paid by the
Member in advance. Any member on
resigning or after discontinuing
will be treated as a new member on
payment of annual subscription. The
membership shall automatically be
ceased in the event of death, mental
illness, prosecution, bankruptcy,
non-payment of membership etc.
G.
STRUCTURE
OF
THE
ASSOCIATION:
- There
will be two bodies of the Association
viz:
(a) The General Body, and (b) The Council
(a) The General Body shall determine the general
policy of the Association and elect the members of
the Council.
(b) The Council consisting of elected representatives
shall administer the policy and programmes of the
General Body and effectively assist the General Secretary
in carrying out the functions of the Association.
- The
Council shall Consist of
(i) President - 1
(ii) Vice-President - 2 (One from Head-quarters’)
(iii) General Secretary - 1 (Only from Head-quarters’)
(iv) Joint Secretary - 2 (One from Head-quarters’)
(v) Treasurer - 1 (Only from Head-quarters’)
(vi) Council Members - 6
- The
terms of the office bearers shall
be 3 years.
- The
election of the officers and other
members of the Council shall be through
Ballot Voting by the ordinary, life
and founder members of the Association.
The retiring officers and members
of the Council shall be eligible
for re-election.
- Vice-Chancellor
of C.S. Azad University will be the
Patron of the Association and shall
be the ex-officio member of the Council.
Method of election of the Council:
- The
Council shall by the 15th July in
the due year prepare a list of vacancies
due for elections and invite nominations
duly proposed and seconded along
with the nominee’s consent.
- The
General Secretary shall prepare a
list of such persons whom the Council
recommends to be elected, and of
those received under invited nominations
and circulate among the members of
the Association as a voting paper
before the 1st September.
- The
Member shall then vote for the officers
and places in the Council to be filled
up by placing a cross against the
names of those preferred.
- The
voting paper shall be enclosed unsigned
in a sealed envelope supplied by
the Association which shall be forwarded
to the General Secretary in an outer
cover with a covering letter signed
by the Member so as to reach the
Association latest by 1st October.
In the absence of a covering letter,
the voting paper shall be invalid.
- The
sealed envelopes shall be placed
by the General Secretary before the
Council, which shall appoint two
scrutineers . These scrutineers shall
examine the voting papers and report
to the General Secretary the names
of those having a majority of votes.
In case of a tie, the Chairperson
will have the casting vote. The list
of elected officers & members of the new Council shall be declared by the General Secretary at the
Annual General Meeting of the Association.
- If, for any reason, the Officers and the Members of the Council can not be appointed
for the ensuing year in October,
due to unavoidable reasons, existing
officers and Members of the Council
can continue until their successors
are elected next year. Powers and Duties of the Council:
- The
powers and duties of the Council
shall be as follows:
(a) to
manage
the
affairs
of
the
Association
and
to
make
such
Regulations
as
may
appear
to
them
conducive
to
the
good
administration
of
the
Association
and
the
attainment
of
the
objectives,
which
are
subject
to
alteration
by
the
General
Meeting,
(b) to
consider
all
the
communications
addressed
to
the
Association
and
to
regulate
the
order
and
manner
in
which
such
communications
shall
be
laid
before
the
General
Meeting,
(c) to
supervise
and
direct
the
publication
and
appoint
an
Editorial
Board,
and
(d) to
prepare
estimates
of
income
and
expenditure
for
the
succeeding
year
and
submit
the
same
to
Annual
Meeting
for
approval.
Powers and Duties of the President:
- The
powers and duties of the President
shall be as follows:
(a) to
preside
at
all
Annual
Meetings
of
the
Association
and
of
the
Council
and
to
regulate
the
proceedings
at
such
meetings,
and
(b) to
be
ex-officio
Member
of
all
Committees
appointed
by
the
Council.
- In
the absence of the President, the
Vice-President shall perform the
duties of the President.
Duties
of
the
General
Secretary:
- The
duties of the General Secretary shall
be as follows:
(a) to
conduct
the
correspondence
of
the
Association
and
of
the
Council,
and
to
sign
all
letters
and
papers
on
behalf
of
the
Association,
(b) to
fix
and
attend
the
Annual
Meeting
of
the
Association
and
of
the
Council,
(c) to
prepare
the
proceedings
of
the
meeting
and
to
read
the
minutes
of
the
previous
meeting,
(d) to
announce
at
the
Annual
Meetings
the
presentations
made
to
the
Association
since
their
last
Meeting,
(e) to
read
the
names
of
new
Members
and
to
prepare
list
of
Members
of
the
Association,
(f) to
exercise
general
supervision
over
the
affairs
of
the
Association
and
to
assist
in
carrying
out
these
rules
and
the
Regulations
and
Orders
made
by
the
Council,
and
(g) to
be
ex-officio
Member
of
all
the
committees
appointed
by
the
Council.
The Joint Secretary shall share the duties assigned
by the General Secretary and in absence of the General
Secretary, Joint Secretary shall perform the duties
of the General Secretary.
Duties
of Treasurer:
- The
Treasurer shall be responsible for
the financial affairs of the Association.
He shall disburse all sums due from
the Association and shall keep exact
accounts of all receipts and payments.
He shall submit to the Council a
statement of accounts of the Association
for each calendar year duly audited.
The Treasurer shall also be ex-officio
Member of all the Committees appointed
by the Council.
H.
MEETINGS
OF
THE
ASSOCIATION:
- Annual
General Meeting
The following Rules shall be applicable to all Annual
Meetings of the Association:
(a) The
Annual Meeting shall
be held preferably
in October/November
or failing which on
a date to be declared
each year by the Council.
(b) Notice
of
the
date
of
meeting
shall
be
issued
to
the
members
at
least
20
days
in
advance.
(c) The
business
to
be
transacted
at
the
Meeting
shall
be:
(1)
to
fill
up
the
vacancies
of
the
Council
for
the
ensuing
year,
(2)
to
adopt
the
Annual
Report
prepared
by
the
Council,
(3)
to
transact
any
other
business,
and
(4)
reading
of
papers.
(d) One-fourth
of
the
total
membership
shall
constitute
a
quorum.
(e) All
motions
and
amendments,
except
those
emanating
from
the
council,
shall
require
to
be
seconded.
Amendments
must
be
in
writing,
unless
excused
by
the
Chairperson.
Not
more
than
a
single
amendment
to
the
original
proposal
shall
be
laid
by
one
person
at
one
time.
(f) The
usual
Method
of
Voting
shall
be
raising
of
hands;
provided
always
that
the
votes
on
any
particular
subject
may
be
taken
by
ballot
on
a
motion
to
that
effect
duly
carried;
and
in
the
cases
especially
provided
for
by
these
rules,
the
votes
shall
be
so
taken.
(g) The
Chairperson
shall
not
vote
with
the
rest
of
the
members;
but
in
case
of
a
tie,
he
shall
have
a
casting
vote.
- Meeting
of the Council:
The following Rules shall be applicable to meetings
of the Council:
(a) Meeting
shall be held ordinarily
once in six months.
(b) Five
members
shall
form
a
quoram.
(c) Minutes
of
the
proceedings
of
every
meeting
of
the
Council
shall
be
recorded
by
the
General
Secretary
or
in
his
absence
by
the
Joint
Secretary.
The
minutes
shall
afterwards
be
circulated
to
the
Members
present
at
the
Meeting
for
the
purpose
of
ascertaining
their
correctness,
and
then
be
copied
fairly
in
a
minute
book
and
read
and
signed
by
the
Chairperson
at
the
next
meeting
of
the
Council.
I.
FUNDS
AND
ACCOUNTS:
- The
funds of the Association shall consist
of:
(a) Annual
subscription
of
members
(b) Life
Membership
fees
(c) Donations
(d) Grants-in-aid
from
Government,
Institutions,
Societies/Associations
or
Individuals
interested
in
the
work
of
the
Association
(e) Sale
proceeds
of
the
Publications.
(f) Charges
for
publishing
advertisements
on
the
publications
of
the
Association,
and
(g) Other
sources
as
determined
by
the
Council.
- The accounts and vouchers for receipts and payments of the Association will
be subject to examination by the
Council at any time and shall be
subject to annual audit by an Internal
Auditor as well as by a Chartered
Accountant. The annual Statements
of accounts shall after audit, be
made in the report of the council
to the Association.
- All securities and money which are the property of the Association shall be
lodged for safe custody in the name
of the Association in such bank or
banks as may be approved by the Council
for the purpose. The Council may
also make rules for fixing the limit
for the cash to be kept with the
Treasurer, the imprest advance that
may be given to the General Secretary
or Joint Secretary or any other member.
- The General Secretary and Treasurer will jointly operate the Bank Account of
the Association and will deal in
all Government securities.
- The
Council shall be empowered to incur
necessary expenditure for publication
and other activities of the Association
for maintaining an office and necessary
staff, etc., but an estimate of the
proposed expenditure to be incurred
under the above heads during the
year must be shown in the budget
placed before the preceding Annual
General Meeting. The Council shall
appoint among the members of the
Association an Internal Auditor who
will check the Accounts of the Association
at least once in six months. The
report of the Internal Auditor shall
be placed before the next Council
Meeting. The Council shall also be
empowered to appoint a Chartered
Accountant and such remuneration
as may be fixed by them for auditing
the accounts of the Association once
a year, subject to ratification by
the General Body.
J.
PUBLICATIONS:
- The
Council jointly with the Editorial
Board shall be empowered to make
necessary rules for publishing Newsletters
and bringing out other publications
of the Association, fixing rates
for advertisements in the publications
of the Association, fixing the subscriptions
to the Newsletters and prices for
other publications, supply of free
copies of Association’s publications either on exchange or without exchange etc.,
K.
AMENDMENTS:
- Any
amendment to the above Rules and
Regulations, duly proposed and seconded,
shall be deemed to have been passed
when adopted in a General Body Meeting
of more than one-fourth of the total
membership of the Association and
with two-thirds of those present
voting in favour.
L.
DISSOLUTION:
- In
the event of dissolution of the Association
on any reason, the funds and the
assets and liabilities of the Association
shall not be transferred to the trustees
or the members of the Association,
but the funds and assets & liabilities will be transferred in such an event to another Society/Association
having similar objectives, as per
Section 13 & 14 of the Society’s Registration Act XXI, 1860 the orders of the Registrar of Societies.
COMPULSORY
PROVISIONS:
The relevant provisions of the Registration of the
Society Act XXI, 1860 shall be applicable to the
Association.
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